Stop Typing. Start Talking.
Haven Notes turns your voice into structured, searchable, contact-linked notes — automatically, the moment the job wraps up or the visit ends.
Talk through the job or visit and Haven Notes handles everything else — structured notes, client records updated, follow-ups created, all without touching a keyboard.
No spam. We'll only reach out when it's ready.
Coming to iOS and Android — capture notes anywhere, even without a signal.
spent on write-ups after every job or visit
lost every day switching between tools to find client context
saved daily by teams using voice-first note capture
Every job tells a story. Most businesses never write it down.
It's not that your team doesn't care about documentation — it's that stopping to type after every job or visit is the last thing anyone wants to do at the end of a busy day. That's where notes get skipped, details get forgotten, and follow-ups fall through the cracks.
22 min
Per Job Spent on Write-Ups
The average field technician spends 22 minutes writing up each job — time that adds up to nearly seven full work weeks per year, per person, in non-billable documentation.
96 min
Lost Every Day to Tool Switching
When client notes live in one place, job history in another, and follow-ups somewhere else entirely, your team loses nearly two hours every day just trying to find the context they need.
75–80%
Reduction in Documentation Time with Voice-First Capture
When your team takes a quick moment after each job or visit to talk through what just happened — while it's still fresh — Haven Notes captures it all, organizes it automatically, and ties it to the right record. No late-night write-ups. No reconstructing what happened from memory hours later.
Haven Notes captures the details automatically — so your team stays focused on doing the work, not documenting it.
Every Client Known. Every Job Remembered.
When a client calls back, your team should know exactly what happened last time — without digging through emails, texts, or trying to remember. When a staff member leaves, their knowledge shouldn't walk out the door with them. When a job needs follow-up, the next step should already be waiting in your dashboard. Haven Notes makes all of that possible — by turning the conversations your team is already having into structured, searchable, connected records that work across your whole stack. As hands-off or hands-on as your team needs.
- Voice dictation — talk through a job or visit, Haven Notes transcribes and structures it automatically
- Raw Capture or Smart Capture — free-form dictation or a guided template that asks the right questions for your type of business
- Every note linked to the right client — no floating documents, no manual filing, no double entry
- Action items extracted automatically — follow-ups surface in Haven Desk before you even think to create them
- Works anywhere, even offline — capture notes in the field, in the exam room, or anywhere without a signal
- Connected to your full stack — feeds Haven Intel, Haven Docs, and Haven Desk automatically
One voice note. Your whole team stays in the loop.
One conversation. Your whole system updated.
Haven Notes doesn't just record what happened — it organizes it, links it, and acts on it, all before you've left the parking lot.
Capture
Job done. Visit wrapped. Open Haven Notes on your phone and talk. Choose Raw Capture to speak freely — Haven Notes handles the structure. Or choose Smart Capture and Haven Notes asks you the right questions for your type of business, filling in the template as you answer. Either way, no typing required.
Structure
Haven Notes transcribes your voice and applies your business template automatically — every field filled, every detail in the right place. Visit notes for a vet clinic look different from job notes for an auto shop. We ship the right structure for your business on day one.
Link
The note attaches to the client record in Haven Intel automatically. Every visit, every job, every interaction — all in one timeline. Next time someone on your team pulls up the client, the full history is already there.
Act
Action items get extracted and routed automatically. A follow-up mentioned in your voice note becomes a task in Haven Desk. A recommendation for a future service gets logged to the client profile. Nothing gets lost between the job and the office.
Three ways to capture. All designed for your workflow.
Whether your team prefers to talk freely, answer guided prompts, or type it out, Haven Notes adapts to the way they already work.
Raw Capture
Speak freely. We'll handle the rest.
Just talk. Describe what you did, what you found, what the client needs next — in your own words, in any order. Haven Notes transcribes everything and applies your business template automatically, pulling out the details that matter and putting them in the right fields.
Smart Capture
Guided prompts. Structured answers.
Haven Notes asks you the right questions for your type of business — one at a time, spoken aloud. Answer each prompt, and the note builds itself as you go. Perfect for teams that want consistency across every job or visit, with zero training required.
Manual Entry
Prefer to type? That works too.
Not every moment calls for voice. Haven Notes supports full keyboard entry when you need it — same business templates, same automatic linking, same structured output. Your choice, every time.
All three modes produce the same structured, searchable, contact-linked output — the only difference is how you get there.
You're not buying a note-taking app.
You're buying back every detail your team couldn't document and every follow-up that fell through the cracks because the notes never got written.
- Every job and visit documented — without anyone typing a word
- Client history accessible to your whole team, instantly
- Follow-ups extracted and routed before you're back at the office
- Staff turnover doesn't mean lost knowledge
- Billing disputes resolved with timestamped, detailed records
- New hires get up to speed faster with full client context
- Callbacks handled with confidence — the history is already there
- Compliance documentation captured as a byproduct of the work
- Your team spends more time on billable work, less on admin
- One voice note updates your CRM, your task list, and your client file
One platform. One bill. One less thing to manage.
Pricing
One Stack. Three Plans. Zero Surprises.
Choose the plan that fits your business. Every plan includes a free first month.
Core
Everything your business needs to get your front desk running smoothly and never miss a call.
Pro
Grow smarter with AI-powered voice, competitor tracking, and lead automation.
Command
Our most powerful plan. Built for operators who want every advantage.
- Everything in Pro
- Haven Competitor
- Haven Strategy
- Haven Vendor
- Haven Marketing
Every plan includes a free first month. Cancel anytime.
Haven Notes — Coming Soon
Be the First to Know When Your Voice-First Notes Are Ready.
Join the waitlist and we'll reach out personally when Haven Notes launches. No spam, no pressure — just an early heads-up when it's ready for your business.
No spam. We'll only reach out when it's ready.